jafowevn
Mechanical
- Sep 28, 2013
- 1
I work at a consulting firm for midstream oil and gas as a project engineer.
Basically, I'm having trouble finding an effective way in keeping my Outlook emails organized. I'm a victim of a "CC" feature for emails, thus I feel like I'm receiving as many emails as my project manager. I took the first step in creating separate PST files within outlook for each of the projects I'm in and then sub-folders similar to what you'd see in a project file with the Dewey Decimal System (1.0 Admin, 2.0 Scoping, 3.0 Right-of-Way / Permitting, 4.0 Engineering, etc.).
For some reason, I'm still having trouble finding this when I need to search for something. I also keep just about all my project-related emails as well (which I thought would be a good thing, just in case I need to find small details. But I'm starting to see the horrors of this practice), while at the same time, me and my project team save email dialogues that relates to the project (scope changes, acknowledgements, client comments, clarifications, etc.). Any insight on what you see to improve my organization? What should I consider when deciding to delete project-related emails?
Basically, I'm having trouble finding an effective way in keeping my Outlook emails organized. I'm a victim of a "CC" feature for emails, thus I feel like I'm receiving as many emails as my project manager. I took the first step in creating separate PST files within outlook for each of the projects I'm in and then sub-folders similar to what you'd see in a project file with the Dewey Decimal System (1.0 Admin, 2.0 Scoping, 3.0 Right-of-Way / Permitting, 4.0 Engineering, etc.).
For some reason, I'm still having trouble finding this when I need to search for something. I also keep just about all my project-related emails as well (which I thought would be a good thing, just in case I need to find small details. But I'm starting to see the horrors of this practice), while at the same time, me and my project team save email dialogues that relates to the project (scope changes, acknowledgements, client comments, clarifications, etc.). Any insight on what you see to improve my organization? What should I consider when deciding to delete project-related emails?