Procman:
Let's get one thing straight: the P&ID is the official and recognized instrument of record on how the process is supposed to work and be controlled safely - up-to-date!. This is the essence and intent of what OSHA dictates in 1910. So, for practical and mandated reasons, you must either:
1) indicate all instruments and interlocks on the P&ID and explain their functions on a separate, complementary document; or,
2) clearly show all instruments and interlocks on the P&ID in a way that explains their functions.
Interlocks are not helpful when doing a HazOp. They are mandatory! How do you intend to prove that the process is inherently safe to startup, operate, and shutdown if you don't thoroughly discuss any installed interlocks?
In my opinion, you should be focusing on the most efficient manner and technique that you can employ in order to fulfill the legal, practical, and engineering requirements while operating your process. This can be either of the two options I noted above. OSHA doesn't care which one you employ - as long as you accurately and clearly depict and explain all the safety items to your operating and maintenance personnel. And don't forget that the information has to be AS-BUILT! In other words, it has to be maintained up-to-date, on a constant basis. So, when you consider what you have to do, bear in mind that day-to-day maintenance and all changes to the process (remember Management Of Change[MOC]) must be kept up on the official documentation. This is the part where the P&ID's can get really crowded and difficult to interpret correctly.
Your dilemma is a practical one and you are going about it in the correct, engineering manner - you're concerned about how to control the correct information and getting it out to the correct individuals in an efficient and accurate manner. This is the first step. Now, you must study all the rest of the parameters that affect your decisions: doing the required maintenance and changes on the P&IDs and the interlock documentation as well as filing and distributing the information efficiently and timely.
Lots of luck. I compliment you on the concern you show.
Art Montemayor
Spring, TX