what to do with revised original signed drawings? 2

[bmagdalena]

Hello


Question come up in my company, what to do with original drawings that has been revised.
As a practice my company does not give wet stamped drawings to client, we always keep them in the office. When project is done we stamp IFC drawings with revision 0, make copies, scan drawings to pdf so we have electronic version too, and send copy or pdf to the client.
So when drawing is been revised, new signed drawings is been created with revision number, date etc. scanned, copied and delivered to the client. Still original sheet with wet stamp stays in the office.

A question is what to do with first IFC rev 0 original drawing? Destroy it or keep it for some legal reason. Someone mentioned that it should be retained incase have to be presented in court, but we always have electronic format.

Any ideas?

Thanks

 

[drawoh]

bmagdalena,

Are you working on a drafting board?

JHG

 

[bmagdalena]

no, we are using AutoCAD

 

[Ron]

Some state boards of Engineering require that you keep a signed/sealed copy of ANY produced drawing, design, report, study, etc. for a certain period of time. In my state, it is 3 years. Check with your state board. I would keep the hard copy for that period of time required, then keep an electronic copy "forever".

 

[bmagdalena]

Thanks Ron

 

[drawoh]

bmagdalena,

Can you still get blueprint (diazo) machines? I love them.

Print your drawings on vellum, then sign and stamp them. Issue blueline prints of the drawing with the signatures and stamps. You now have source control. You can easily identify prints you issued. You can easily identify prints someone else issued, and perhaps modified as per thread765-303867.

Is it really that hard to store vellums?

JHG

 

[SLTA]

We keep all drawings, and then write SUPERSEDED in big, red letters on the old copies.

 

[patprimmer]

I do like sita does with any important document and superseded versions.

As well as showing progressive changes, they can also indicate original intent or scope which may progressively slide during a project.

Regards
Pat
See FAQ731-376 for tips on use of eng-tips by professional engineers &

http://eng-tips.com/market.cfm

for site rules

 

[FSS]

Why do you keep the original signed drawings? Isn't that what your client is paying for?

 

[JAE]

FSS - nope. Client pays for professional services. The drawings are not professional services but only instruments of that service.

 

[bmagdalena]

And many times drawings are delivered in electronic format and client dont care about the originals.

 

[Ron]

FSS...Read FS 471 and Rule 61G15...you are REQUIRED to keep those signed and sealed drawings for a period of 3 years. You also need to change the general conditions of your contract!! JAE is exactly right. YOU own that instrument of service (and you are required to do so by YOUR state law). You may license the use of that instrument of service (particularly to public agencies such as school boards...but I would not do it otherwise).

 

[dik]

Although we keep a signed and sealed 'original' (plotted vellum that is signed and sealed), some of our clients require signed sealed copies. This applies to some government agencies as well as some industrial clients...

Dik

 

[superignazzio]

in my company we keep every drawing both in paper and cad format. every thing is stored somewhere, and revised drawing stay just before the 0_revision drawings. it makes a bible for a coke plant!!!

don't like signature that much