Best Way To Sort MTRs? 4

[shamino]

Hey everyone,

My company constantly has a problem with missing MTRs when putting together data packages, and I am trying to figure out the best and most efficient way of solving this problem. I have done some research and so far i've heard of two ways of doing it:

1. Electronically
Scan in all MTRs to your database, name them based on job number, PO number and heat number, then hyperlink them to an excell spreadsheet.

2. Paper, but based on Class or ANSI rating

Does anyone else have any other ideas on some useful and efficient ways to do this?

Now, I have another question. Both of these ways are time consuming. Would it be unreasonable to ask an administrative assistant to do this for me or at least help me with it? What do you think.

Thanks

 

[metengr]

I would suggest you use 1) above. The MTR's should be reviewed by you or somone in QA and accepted.

 

[TonyDeRamo]

We do option 1 here and it is not that time consuming once you have the system in place.

Deliveries are recieved in and then MTR's, CoC's and whatever required paperwork are scanned and placed into the job folder on the company server. When the time comes to ship out fabricated products, it is very easy to locate all the required documents.

We have more problems with the mills and distributors not sending certs or not getting DOT approved than anything else.

"If You Can't Find Anything To Live For Then You Better Find Something To Die For."

 

[EdStainless]

Ours are scanned at receipt. They are moved into the live data base when QA approves them.
Our data base cross references alloy, spec(s), source, product form, heat No, Coil No, our PO no, job No (if brought in for a specific job), and properties.
Even chemistry is in the data base, I can search all materials that we have used by any of these criteria.

= = = = = = = = = = = = = = = = = = = =
Plymouth Tube

 

[qcrobert]

Same method as used by EdStainless except our Receiving person checks the ht. no., size, thk., alloy type, chemical properties, etc. are correct. He then scans the MTRs into data base and I am notified.

As QAM, I peruse, approve and release for fabrication.

 

[shamino]

Thanks a lot everyone, I appreciate the feedback. I pitched the idea to the VP and i'm going to spend the weekend making a mock-demo of how the system would work and show it to him on Monday.

qcrobert I really like the idea of you approving and releasing the material for fabrication. That way nothing leaves the warehouse unless we know we have an MTR for it (not the case now). Will it slow down production? Possibly, since we probably have material in stock from several years ago. But its better to take the time to get the job done right the first time rather than having to get it right the second time, third time, fourth time etc...

Thanks again guys

 

[EdStainless]

We find that once we got the system running it sped things up. QA can approve and release without waiting to see paper. The ID, date and time of QA release is part of our database file.

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Plymouth Tube

 

[Maui]

One of my former co-workers told me that where he had worked previously they lived by the mantra "We don't have the time to do it right, but we always have time to do it twice" . Glad to see that you are taking steps to eliminate that mentality.

Maui

http://www.EngineeringMetallurgy.com